1. Registration Fee
The registration fee includes admission to the conference and proceedings on USB flash drive. In addition, a printed Final Program including abstracts of each paper will be provided at the conference site. No refunds will be made on and after October 26, 2019 at 23:59 (Japan Standard Time).
Early-bird fee (until October 25, 2019 at 23:59, Japan Standard Time) Individual Member of ITE/SID/ASO*1 Non-Member*2 Student*3 Life Member of ITE/SID ¥40,000 ¥50,000 ¥13,000 ¥13,000
Regular fee (on and after October 26, 2019) Individual Member of ITE/SID/ASO*1 Non-Member*2 Student*3 Life Member of ITE/SID ¥50,000 ¥60,000 ¥15,000 ¥15,000
*1 Academic Supporting Organizations.
*2 If you intend to join either ITE or SID, the one year membership fee will be subsidized by IDW '19 committee.
*3 Full-time student. Photocopy of your student ID is required.
2. Reception Fee
Early-bird fee (until October 25, 2019) ¥8,000 Regular fee ¥10,000
One free ticket will be provided to each invited speaker.
3. Additional Set of Proceedings (USB Flash Drive)
At the Conference Site ¥8,000 Airmail after the Conference ¥12,000 Domestic mail after the Conference ¥10,000
There are 2 ways to register:
(1) e-Registration (payable by credit card: VISA, Master, JCB, AMEX, Diners)
e-Registration is secure and all information is encrypted.
e-Registration is available until following dates:
• Early-bird registration: October 25, 2019 at 23:59 (Japan Standard Time)
• Regular registration: November 15, 2019 at 23:59 (Japan Standard Time)
Enter e-Registration system
Attention: If you are a presenter, please enter the e-Registration system from the following link.
Enter e-Registration system for presenters
Presenters must complete registration until following dates:
• Regular paper presenters: September 4, 2019 at 23:59 (UTC-10)
• Late news paper presenters: October 23, 2019 at 23:59 (UTC-10)
(2) On-site Registration
Registration desk will be open at the conference site from 17:00 on November 26, 2019. On-site registration fee will be payable by cash (Japanese yen only) or credit card (VISA, Master, JCB, AMEX, China Union Pay).
Bank transfer, bank checks, or personal/traveler’s checks are not accepted. Payment by cash is recommended.
5. Cancellation Policy
Until October 25, 2019 at 23:59 (Japan Standard Time), cancellation is accepted by writing to IDW ’19 Secretariat to obtain refunds for registration and reception. Please note that refunds will not be made under the following conditions:
• Cancellations received on and after October 26, 2019
• Cancellations by presenters
• Cancellations by visa invitation letter applicants who have already received a visa invitation letter.
However, after IDW ’19 closes, a USB Flash Drive of the proceedings will be sent to the registrants who have paid the registration fees. If it becomes difficult to hold IDW ’19 due to the outbreak of infectious diseases or other unavoidable factors, we will substitute the IDW with the mail delivery of the IDW ’19 proceedings at a later date to all those who have registered and completed payment.
Visitors from countries whose citizens must have visas should apply to a Japanese consular office or diplomatic mission in their respective country. For further details, please contact your travel agency or the local consular office in your country.
Attention: For some countries' citizens, official documents prepared by the secretariat will be needed.
Please fill out the visa application form (excel file) and submit by e-mail to the secretariat (firstname.lastname@example.org) at least two months before the conference.
Please note that this form is valid only for registered IDW '19 attendees.
JTB Hokkaido Branch will handle arrangements for your hotel reservations. Online reservation system will be available soon.