IDW '21

 

Information for Authors

The conference will be held in a virtual format. Presenters and attendees can discuss via video/audio or text chat tools.
The proceedings of IDW '21 and recorded session videos will be available both during and after the conference to the conference attendees until late January 2022. In addition, a few months after the conference, the proceedings will be provided as an online open-access archive and each paper will be given a unique DOI (Digital Object Identifier).

Author Timeline
Format of Presentation

Accepted papers will be assigned by the program committee for either oral or lightning talk in the most suitable session. You can indicate your preferred format at the summary submission.

Presentation Type Pre-Recorded
Presentation Video
Live Q&A
(without Screen Sharing)
Text Q&A Extended Live Q&A
(with Screen Sharing)
Enhanced
Discussion
Oral 15 min 5 min optional 20 min optional
Lightning Talk 5 min N/A mandatory N/A optional

(1) Oral Sessions

Oral sessions will be live sessions with pre-recorded presentation videos and live Q&As. You are expected to attend the session. Immediately after the allotted session, a virtual room will be assigned to each presenter for an "Extended Live Q&A" where you can show your presentation slides.

(2) Lightning Talk Sessions

Pre-recorded presentation videos will be open to the conference attendees as soon as the conference begins. The presenters are requested to communicate with attendees via the online chat communication tool. We will set up the core time of text Q&A.

Enhanced Discussion (option for all presenters)

We will provide individual virtual discussion rooms to facilitate face-to-face discussions. You can show your additional presentation slides and videos of your concept, prototypes and products related to your paper.
Note: The enhanced discussions may take place before your oral presentation.

All sessions will be recorded and available for conference attendees until late January 2022.
Note: Extended live Q&A and enhanced discussions will not be recorded.

Acceptance

The authors will be notified of the results of their Technical Summary review via e-mail. Upon acceptance of the paper, the authors must prepare a Camera-Ready Manuscript to be published in the conference proceedings. The authors can use their Technical Summary as a Camera-Ready Manuscript if it meets the format. In addition, the authors must prepare a pre-recorded video of their presentation. Acceptance is subject to the following conditions. If these are not met, the Program Committee may withhold approval for your manuscript and remove your presentation from the conference program.

  1. Registration of the presenter's participation in IDW '21 and payment of registration fees must be completed by the due date stated in the notification e-mail of evaluation. Each presentation requires a registration fee.
  2. The authors must submit a Camera-Ready Manuscript and video file of their presentation by the respective deadlines.
  3. The maximum number of pages for the Camera-Ready Manuscript is four and at least two pages must be completed.
  4. All company or governmental permission must be obtained.
  5. The author must be the copyright holder or have written permission from the copyright holder for any material used in the paper. The use of trademarked items (company or product logos, images, and products name) is not permitted without permission. The copyrights of your Camera-Ready Manuscript will be transferred to ITE and SID. However, the copyrights of your recorded presentation will not be transferred.
  6. The Camera-Ready Manuscript submitted to the conference proceedings must not be published in any media, including personal websites before it is presented at the conference.
Late-News Papers

A limited number of late-news papers on very important new findings or developments can be accepted. Authors are requested to submit a 2-4 page Camera-Ready manuscript on A4-sized paper accompanied by an abstract. For the manuscript, at least two pages must be completed with text and figures / tables / photographs. Follow the submission instructions given on the website.

Preparation of Pre-recorded Video

The authors must make a "prerecorded presentation video file" prior to the conference and submit it.
Information about how to prepare your prerecorded presentation video is available from here.

Deadlines:

  • For regular paper presenters: November 11, 2021
  • For Late-News paper presenters: November 12, 2021

Please note that if you are unable to meet this deadline, your presentation at IDW '21 will be canceled.

Submission site will open soon.

Copyright

The copyrights of your submitted Camera-Ready manuscript will be transferred to ITE and SID. See the copyright terms and conditions. On the other hand, the copyrights of your pre-recorded presentation will not be transferred. We will have the right to make it available online to the registered conference attendees until late January 2022.

Note

Registration fees are not refundable for any reason, including to:

  1. Cancellation of presentation by presenters
  2. Cancellation of acceptance of presentation by the IDW program committee due to failure to submit or follow the requirements for presenters such as Camera-Ready manuscripts, pre-recorded videos and presentation materials.